The purpose of this section is to describe duties and responsibilities of clubs and promoters who run AHRMA-approved events and who use this AHRMA handbook. In order to provide uniformity and consistency for historic motorcycle competitive events, AHRMA encourages the use of its handbook, which includes these general duties. (NOTE: As used here, promoter may also mean "promoting club.").

7.1 All events require an AHRMA permit. All AHRMA-approved "national" events require an AMA sanction.

7.2 All conditions of entry should be contained in the advertisement and the entry application.

7.3 At all public AHRMA activities the promoter should display, in a conspicuous place, a notice warning spectators witnessing events that they assume all risks for any injuries or damages resulting from that competition or its related activity.

7.4 The promoter is responsible for adequate fencing and other means of crowd control to protect the spectators from injury during the meet.

7.5 At closed-course race meets (roadrace, motocross, etc.) dangerous obstacles should be removed from the course and the surrounding area. Posts or trees along the course should be padded. Outside fencing and guard rails which do not completely reach the ground or any interruptions in fencing should be padded with hay bales or equivalent padding.

7.6 Promoters must take adequate measures for the control of dust on the track.

7.7 Promoters of meets where speed is a determining factor must have an ambulance with operating oxygen supply, and attending physician or qualified first-aid personnel at all times. There shall be an operative fire extinguisher with a minimum of a 5BC rating at the starting line at all events. No meet or practice session shall be started until this equipment is at the track.

7.8 If a rider or spectator is injured or dies during the sanctioned period, the promoter must forward a detailed report, including photographs, to AMA and AHRMA concerning the circumstances of the incident. This should include names of witnesses, persons involved, details on track and weather conditions, and any other pertinent or helpful information. The report should include the promoter club name, sanction number and date of the meet. These reports are to be made in addition to listing the name on the official Referee report.

7.9 A promoter must not make false announcements, advertise or otherwise disseminate information to the press or public which is incorrect or misleading.

7.10 All advertisements should carry the words "AHRMA Permitted" and display the official AHRMA logo, publication-quality copies of which are available on written request to the AHRMA National Office (see www.ahrma.org for current address), or download it from the Member Resources section at www.ahrma.org. The words "area," "regional," "national" or "state championship" shall not be used without the appropriate sanction or written permission.

7.11 The promoter shall provide a location, which is properly enclosed, for motor inspection and measurements; and to have winning motors ready for measurement on completion of the meet when required, at the discretion of the Referee or race officials.

7.12 The promoter shall have the responsibility to see that all AHRMA rules are enforced at permitted events. Failure to adhere to these rules at AMA-sanctioned and AHRMA meets shall nullify the sanction and approval for that meet.

7.13 It is the sole responsibility of the promoter to insure compliance with all rules relating or directed to safety and to otherwise act to promote safety of the meet.

7.14 It is the sole responsibility of the promoter to determine that the facility meets the underwriting criteria of the insurance carrier and to purchase the required spectator and participant liability insurance in amounts and with coverage criteria as set by AHRMA. Proof of insurance by a carrier admitted in the state of the event must be provided to AHRMA at least 30 days before the event. If the required liability insurance is not purchased, the permit and approval for that day’s meet will be declared null and void.

7.15 All clubs and promoters seeking an AHRMA permit must agree to conduct the event pursuant to such terms and conditions as AHRMA will establish from time to time.