AHRMA Board of Trustees Agenda for 2026 Meeting #1

The meeting is scheduled to begin at 8:00am and end no later than 5:00pm. The meeting will be conducted in open session. There will be closed sessions for the discussion of contracts, legal and/or personnel issues only during the lunch hour and at the end of the meeting.  There will be an open member comment session 9:00-10:00am. During this time, any member in attendance may direct questions or comments directly to the AHRMA staff and Trustees.

ROLL CALL:

Trustees
Staff
Guests

Call Meeting to Order (Chair)

Seat new trustees
Designate a Quorum
Adopt Agenda (Motion required for approval)

Chairman Opening Remarks

Reading and Approval of prior minutes (Motion required for approval)

EXECUTIVE COMMITTEE ELECTION
Chairman-elect resumes meeting

MEMBER COMMENT PERIOD (9am to 10am)

GENERAL REPORTS

Report from the Executive Director
Treasurer Financial Report
Secretary Report
Membership Report
Off-Road Race Director Report
Road Race Director Report
Flat Track Race Director Report

DISCUSSION ITEMS

OLD BUSINESS

• Annual Review of Policies and Procedures
• Recap 2025 racing program, strengths and weaknesses.
• General business outlook based on 2025 observations and trends.

NEW BUSINESS

• Goals for 2026
• 2026 Discipline Budgets
• General Concerns
  • Insurance continues to be a challenge.
  • Ambulance costs far exceeding inflation.
  • Track rental costs continue to rise.
• Discussion of the rules change proposal process and responsibilities of trustees and committee members.

CLOSED SESSION

FINAL COMMENTS FROM THE CHAIR / ADJOURNED (Motion required for approval)