AHRMA Board of Trustees Meeting and Open Member Comment
Granzella’s Banquet Room Building (site of the NW awards dinner)
Williams, CA
Saturday January 19, 2019 8:00-5:00
Open Member Comment 3:30-5:00
Please note there will be a Closed Session at some point during the meeting. Should any members be present at that time, they will be asked to leave until the closed session has concluded, at which time they may return to the meeting.
AHRMA Board Meeting Agenda
January 19, 2019
Granzella’s Inn
Williams, CA
The meeting is scheduled to begin at 8:00am and end at 5:00pm. The meeting will be conducted in open session. There will be closed sessions for the discussion of contracts, legal and/or personnel issues. There will be an open member-comment session 3:30pm-5:00pm. During this time, any member in attendance may direct questions or comment directly to the AHRMA staff and Trustees.
Agenda
- Call to order – Chairman Luke Conner
- Review and approval of Leeds, AL, Board meeting minutes
- Open session discussion topics
- Duties and responsibilities of R/E committees
- Responsibilities of grading committees for Off road
- Attorney update
- Barber grand marshal 2019
- Format of cash flow statements by discipline
- Future E/C over-reach
- Event Committee establishment
- RR Rough Riding committee establishment
- AHRMA Logo Trademark update
- Review/Discuss 2019 plans
- Discuss Duties of the E/C
- Establish policy for E/C actions
- Develop procedure for board to accept/reject E/C actions
- Post EC minutes on the website
- Review current job descriptions
- Review duties, responsibilities, skills, abilities and minimum qualifications for all positions.
- Job descriptions placed on website
- Establish policy and procedures for filling open positions
- Advertise open positions
- Evaluation of candidates
- Status of Road Race Director search
- Establish search and evaluation committee
- Discuss Board Protocol
- E-vote only for urgent and time sensitive business
- E-vote business to be discussed by Board at regular meeting with confirmation vote to
approve, amend or reject - Open member comment session to include email member comments
- Discuss formation of Ad Hoc committees to research specific business
- On-line voting, On-line registration, Policy and Procedure review, etc
- Employee and contractor candidate review
- Discuss formation of Central Region using portions of East and West
- Discuss Communications/Digital/Print Director positions
- Data acquisition and analysis
- Trustee election results
- Youth racing
- Closed Session discussion topics:
- Separate agenda will be set up for these topics
- Open member-comment period (3:30-5:00pm)
AHRMA MAG….. Might have been nice if you had polled the members before changing the name from Vintage Views. The new name means nothing to anyone I’ve spoke with. We are a Vintage organization VV as a name spoke to that. Taking it on yourself to make the name change after all these years shows how little AHRMA cares about member input.
Is this considered to be one of the 3 regular AHRMA Board Meetings held each year? Or is this an extra meeting?
If item 3.D, “Barber grand marshal 2019” means selecting a Grand Marshal for the 2019 Barber Vintage Festival, I nominate Eli Tomac. There could not possibly be a better way to help validate the Next Gen motocross program — woot-woot !!