Roll Call

Trustees

Jeff Bushey (JB), Jeff Hargis (JH), Kerri Kress (KK), Jeff Oakley (JO), Wes Poole (WP), Colton Roberts (CR), Bob Robbins (BR). Luke Sayer (LS), Tim Terrell (TT), Ellen Voermans (EV)

Absent

Tod Miller (TM) and Greg Tomlinson (GT)

Staff

Daniel May (DM) Executive Director, Ed Roman (ER) Special Committee Chairman and Albert Newmann (AN) National Off-Road Director

MEETING

Call meeting to order:  5:40 PM CT by LS

  • LS designated a Quorum (10 trustees present)
  • LS moved to Adopt Meeting Agenda, TT second, unanimous approval

CHAIRMAN OPENING REMARKS

  • None presented

LS motioned to approve prior Board of Trustees meeting minutes of April 7, 2025 minutes, JO seconded,  unanimous approval

EXECUTIVE DIRECTOR REPORT

  • First 7 months (December 2024 – June 2025) financial report as shown below:

Financial Summary

  • First 7 months of 2025 (Dec – Jun) ended with $876,895 in Revenue and $44,422 in Net Income
    • 2024 comparison was $802,019 Revenue and $75,716 Net Income
    • Net Income is down ($31,293) from same period last year
    • Net Income by Class/Discipline (after G&A Allocation)
      • OR $16,972
      • RR $29,885
      • DT (~$2,400)
  • As of 7/22/2025, outstanding debt has been reduced from $350,000 to $100,000
  • Cash balances in operating and Benevolent Fund accounts are strong.
  • Weather has hurt attendance at both Road Race and Off-Road events in 2025.
  • 12 months results will be below initial projections, but still well in the black.
7 mo p&l

Membership

Presented  by ER

  • AHRMA Membership for June 2024 was 2783.
  • AHRMA Membership for June 2025 was 2701.
  • For 2024 and 2025, AHRMA is tracking close to the Membership levels of 2020.
  • Referrals – 66 new members referred since Jan 1 to June 30. 4 AHRMA members had two referrals in the same month and qualified for the T-shirt sponsored by Motobilia.
  • 2025 Off-road Membership renewal behavior noted by Albert Nationally, the Northeast and Mid-Atlantic Region AHRMA National Events.
    • Former Members 65+ are going for the Weekend Membership vs. renewing the full membership. Interested in select events closer to home.
    • The ratio of weekend memberships to full memberships at National Off-road events is 3:1 (Memberships renewed or purchased onsite at an Off-road event)
Membership Trend 2020 to present
trend 2020 to present detail
Membership Age Distribution

Old Business

  • Rule Change proposal process is underway, initial vote was taken on July 8.
  • Comment period to members started July 16 and will end on July 23 with final vote meeting scheduled for August 12.

New Business

  • Barber Festival planning is underway
  • 2026 schedules are being planned
  • Board to vote on change to Bylaws regarding board meeting attendance requirements in Article IV Section 6.
  • LS discussed a change to our bylaws based on the ability of Trustees to attend a video Board of Trustees meeting now that in the past was not permitted.
    • Disability of Trustee: In the event of a Trustee’s death, resignation, lapse of membership, relocation out of the proper area (i.e. east or west of the Mississippi) or other incapacity, such Trustee’s office shall be declared vacant. In the event that a Trustee fails to attend three two consecutive meetings (video or in-person) of the Board, such office shall be deemed to have been vacated. In the event that the office of a Trustee becomes vacant, the Board, by majority vote, shall appoint a replacement Trustee who shall take office and serve for the balance of the vacated Trustee’s term.
    • TT moved to vote on this Bylaw change, BR seconded, unanimous approval – Bylaw will be changed

Final comments from the chair – None

Motion to adjourn by WP, Second TT, unanimous approval at 6:40 pm CT