AHRMA Members,

Sorry for the short notice, but due to developments associated with COVID and resultant event cancellations, postponements and rescheduling of events, it is presently impossible to accommodate the 2nd Board Meeting of 2020 in person as was originally scheduled for Memorial Day in conjunction with the now postponed AHRMA Classic Moto Fest at Heartland Park.  Accordingly, AHRMA’s Board of Trustees has determined that the best way to accomplish this meeting is to conduct it virtually using video-conferencing technology conducted over the evenings of June 1-3.

This change of format precludes the usual opportunity for “in-person” participation of members.  Therefore, in order to provide a means for members to weigh in with comments and/or suggestions for the Board of Trustees, please submit your items via this link ahrma.org/bot-meeting-member-questions so they can be addressed and responded to as necessary during the meeting.  The deadline for these submissions is noon Friday, 5/29/2020.

Below is the preliminary Agenda for the June 1-3 Board Meeting.

AHRMA Board of Trustees Meeting Agenda
June 1-3, 2020
Zoom Video Conference

Due to COVID restrictions and Board of Trustees resolution, the second meeting of 2020 is scheduled to be conducted via Zoom video conference over 3 consecutive evenings, June 1-3 from 4:00pm – 7:00pm (PDT).   Member comments will be submitted using a form on the www.ahrma.org website and read into the meeting minutes with trustee comments as appropriate.   The business portion of the meeting along with the presentation, discussion and voting related to the Rules & Eligibility submissions will be recorded by the scribe into the written minutes.  There will also be “closed session” times for the discussion of contracts, legal and/or personnel issues that do not become part of the “public” written minutes.

Agenda

  1. Call to order – Arthur Kowitz, Chairman
  2. Review and approval of Laguna board meeting minutes
  3. Open member-comment period (as submitted via website)
  4. Treasurer Report – (Brian)
  5. Secretary Report – (Kelly)
  6. Executive Director report – (Curt)

Other/New Business: 

  1. COVID Compliance Plan (Brian)
  2. Bylaws Signature Authority Change – ED signature authority greater than 15k, EC signature authority increase as well (Kelly)
  3. Reading/approval of recent motions/votes (if not already documented)
    1. Reading/approval of motion and e-voting to change Bylaws to allow secure electronic voting.
    2. Secretary to sign all Bylaws changes – vote to approve.
    3. Publish updated Bylaws
  4. AHRMA Vintage Drag Racing update (Luke)
  5. Handbook Housekeeping items (Curt)
    1. Trials 4-line wording
    2. Address of National Office (Article I, Section 4)
    3. Change reference from Vintage Views to AHRMA Mag (Article III, Section 4)
    4. Update voting instructions if not already done (Article IV, Section 7)
  6. Chain of Command hierarchy for our constituents. (Arthur)
  7. Benevolent Fund Deposits and Disbursements (cap and payouts) (Arthur)
  8. Review AHRMA’s investment money accounts.  Performance and investment vehicles (Brian)
  9. Grand National Championship (aka ‘Team1 AHRMA’) update. (Brian)
  10. Placement of Committee Members (Arthur)
  11. Rules Proposal Submissions (Arthur)
    1. Rules Proposals timelines and detail the process for 2021
    2. Audio recording the rules proposal portion of trustee meetings
    3. New policy for Rules Proposal Submissions
    4. Rules Proposal Review and preliminary voting
  12. MotorsportReg evolution update – (Brian)
  13. Scheduling conventions for future Board Meetings (Curt)
    1. 3rd 2020 BoT Meeting = Barbers
    2. 1st 2021 BoT Meeting = ?