AHRMA Board of Trustees Meeting Agenda
October 9, 2023
Museum Conference Room
Barber Motorsports Museum
6030 Barber Motorsports Parkway
Birmingham, AL

The meeting is scheduled to begin at 8:00am and end no later than 5:00pm. The meeting will be conducted in open session. There will be closed sessions for the discussion of contracts, legal and/or personnel issues only during the lunch hour and at the end of the meeting.  There will be an open member comment session 9:00-10:00am. During this time, any member in attendance may direct questions or comments directly to the AHRMA staff and Trustees.

ROLL CALL:

Trustees
Staff
Guests

Call Meeting to Order (Chair)

Designate a Quorum
Adopt Agenda (Motion required for approval)

Chairman Opening Remarks

Reading and Approval of prior minutes (Motion required for approval)

MEMBER COMMENT PERIOD (one hour – commences at 9:00am)

GENERAL REPORTS (written reports submitted for inclusion in the minutes)

Executive Director Report
Treasurer Financial Report
Secretary Report
Membership Report
Dirt Track Race Director Report
Off-Road Race Director Report
Road Race Director Report

DISCUSSION ITEMS

OLD BUSINESS

  • Committee Report on establishing 3 independently operating cost centers by discipline within AHRMA – Daniel May, Ed Roman and Kelly Shane
  • Ad hoc Dirt Track committee report on regional Dirt Track events and partnering with existing organizations. Al Anderberg, Greg Tomlinson, and Richard Brodock

(Items brought up for discussion by the trustees at prior meeting)

NEW BUSINESS

  • Review 2022 Tax Form 990
  • 2024 Board of Trustee Meeting Schedule
  • Bylaws Revisions (DR)
  • AHRMA MAG – The future vision
  • Builders Cup (DR)
    • If to continue possibly have pre-entry at the beginning of the race season online.

Items not addressed at the 2023 Laguna Seca meeting

  • Follow Up
    • Marketing / Branding Team & Effort: Accountability, actions, promotion, etc.
    • Social Media
    • Marketing For Events
  • Restructuring of AHRMA Handbook – Off-road sections
  • Membership pricing –
    • RR Competition License,
    • Lifetime Membership,
    • New tiered fee structure
  • Expense Oversight
  • Continuation of July 6 expense cost cutting discussion
  • Insurance Update

OPEN FORUM (15 minutes)
(General comment topics for the trustees not on the agenda)

FINAL COMMENTS FROM THE CHAIR

ADJOURNED (Motion required for approval)

EXECUTIVE CLOSED SESSION
Separate agenda will be provided.
Topics can be included on this item.