The meeting is scheduled to begin at 8:00am and end no later than 5:00pm. The meeting will be conducted in open session. There will be closed sessions for the discussion of contracts, legal and/or personnel issues only during the lunch hour and at the end of the meeting.  There will be an open member comment session 9:00-10:00am. During this time, any member in attendance may direct questions or comments directly to the AHRMA staff and Trustees.

ROLL CALL:

Trustees
Staff
Guests

CALL MEETING TO ORDER (CHAIR)

Seat new trustees
Designate a Quorum
Adopt Agenda (Motion required for approval)

Chairman Opening Remarks

Reading and Approval of prior minutes (Motion required for approval)

EXECUTIVE COMMITTEE ELECTION

Chairman-elect resumes meeting

MEMBER COMMENT PERIOD (9am to 10am)

GENERAL REPORTS

Executive Director Report (including 2023 P/L and balance sheet)
Treasurer Financial Report
Secretary Report
Membership Report
Off-Road Race Director Report
Road Race Director Report
Dirt Track Race Director Report

DISCUSSION ITEMS

OLD BUSINESS

• Annual Review of Policies and Procedures
• Review of the Trustee Election Procedure Document

NEW BUSINESS

• Bylaws review / update recommendations
  • Bob Robbins – discuss in person requirements to vote at BoT meetings.
  • Luke Sayer – Bylaws housekeeping
• Financial Allocation Model review
• 2024 Budget Proposal
• Membership Update (Ed Roman)
• AHRMA Handbook
  • Dan May – Proposal to modify and remove AHRMA Handbook language regarding “Team Owners”
  • David Rutherford – Proposal associated with “Team Owners” language to better define “Members”
  • Albert Newmann – Proposal to modify requirements for off road championships.
  • Greg Tomlinson – The Dick Mann Vintage Challenge
  • Albert Newmann – “What is Vintage?”
• Roebling event outcome