The meeting is scheduled to begin at 8:00am and end no later than 5:00pm. The meeting will be conducted in open session. There will be closed sessions for the discussion of contracts, legal and/or personnel issues only during the lunch hour and at the end of the meeting.  There will be an open member comment session 9:00-10:00am. During this time, any member in attendance may direct questions or comments directly to the AHRMA staff and Trustees.

ROLL CALL:

Trustees
Staff
Guests

CALL MEETING TO ORDER (CHAIR)

Designate a Quorum
Adopt Agenda (Motion required for approval)

Chairman Opening Remarks

Reading and Approval of prior minutes (Motion required for approval)
Reading into minutes interim trustee BOT vote and Treasurer vote

MEMBER COMMENT PERIOD (9am to 10am)

GENERAL REPORTS

Executive Director Report

– First half (H1) 2024 financial report
– Performance comparison vs budget
– RR, OR, DT expense comparison vs 2022,2023, and YTD 2024

Treasurer Financial Report
Secretary Report
Membership Report
Off-Road Race Director Report
Road Race Director Report
Dirt Track Race Director Report

DISCUSSION ITEMS

OLD BUSINESS

• FYE 2023 IRS Form 990 is has been filed and is available for public inspection on the AHRMA website.
• Compiled financials for FYE 11/30/2023 are available also on the AHRMA website
• https://www.ahrma.org/member-resources/archives/

NEW BUSINESS

• Barber Festival planning is underway
• New Off-road track is being built
• 2025 schedules are being planned

FINAL COMMENTS FROM THE CHAIR / ADJOURNED (Motion required for approval)