Trustees Present: Al Anderberg (AA), Carl Anderson (CA), Mike Dixon (MD), Arthur Kowitz (AK), Jim Korn (JK), Brian Larrabure (BL), Albert Newmann (AL), David Rutherford (DR), Luke Sayer (LS), Kelly Shane (KS), Tim Terrell (TT)

Trustee Absent:  Greg Tomlinson (GT)

Staff Present: Craig Grantham – Executive Director (ED), Terry McPhillips – Off-Road Director, Dan and Jennifer Thornton – Membership

Guests: Dave Boydstun

Call Meeting to Order (Chair)

Seat new trustees
Designate a Quorum – a quorum of 7 or more trustees was met
Adopt Agenda – Motion made to adopt the agenda – KS motioned, AN 2nd, Unanimous yes.

Chairman Opening Remarks

BL discussed busy winter and good turnout at RRR.  JK brought up the fact that some members did not add additional races at Roebling because of the high additional race fees incurred when adding using MSR.  It is a lost revenue opportunity.  BL wants to discuss at the RR Planning Committee meeting.

Reading and Approval of prior BOT minutes at Barber and Special Meeting.  Motion AK, 2nd JK. 10 yes, 1 Abstain CA

EXECUTIVE COMMITTEE ELECTION

Nominees:
Chairman
Brian Larrabure – KS Nominated, DR 2nd
Carl Anderson – JK Nominated, TT 2nd

Treasurer
Arthur Kowitz – KS Nominated, AA 2nd
Albert Newmann – MD Nominated, TT 2nd

Secretary
Luke Sayer – TT Nominated, KS 2nd

ELECTION RESULTS

Chairman:
Brian Larrabure: 4 votes
Carl Anderson: 7 votes *

Treasurer:
Arthur Kowitz: 5
Albert Newmann: 6 *

Secretary
Luke Sayer: Unanimous*

*  Elected

Secret ballot election results:
Carl Anderson – Chairman of the Board of Trustees
Albert Newmann – Treasurer
Luke Sayer – Secretary

Chairman-elect resumed meeting

MEMBER COMMENT PERIOD (9am to 10am)

Dave Boydstun discussed his support of AHRMA racing and his 30+ years of promoting MX races, his club membership includes a t-shirt.  He recommends 1 printed AHRMA MAG per year and a more frequent on-line one.

GENERAL REPORTS

Executive Director Report
See attached briefing

Treasurer Financial Report – AK talked about his review of the check register on a weekly basis to ensure AHRMA is properly accounting and paying its bills.  He summarized the outline of the AHRMA Recovery Plan for moving AHRMA out of debt and becoming solvent.  More detailed plans need to be worked out and incorporated. He suggested forming a small committee to work on each part of the plan.

Secretary Report – KS talked about updating the AHRMA Bylaws for new addresses and membership expiration date clarification.  Draft AHRMA policies and procedures are ready for review.  AHRMA MAG survey to be conducted to see what the membership wants for content and frequency.

Membership Report – included in ED briefing
Off-Road Race Director Report – included in ED briefing
Road Race Director Report – included in ED briefing
Dirt Track Race Director Report – included in ED briefing

DISCUSSION ITEMS

OLD BUSINESS

NEW BUSINESS

• Ambulance / EMT Policy – Final Vote Results (read into record along with any e-votes since previous Board of Trustee meeting)

Trustee	Yes	No
Al Anderberg	X
Albert Newmann	X
Arthur Kowitz	X
Beno Rodi	X
Brian Larrabure	X
Carl Anderson*	X
David Rutherford	X
Greg Tomlinson*	X
Jim Korn	X
Kelly Shane	X
Luke Sayer	X
Mike Dixon	X
Rob Poole	X
Tim Terrell	X
*Trustees elected but not seated

• AHRMA Recovery Plan – AK talked about the work ahead and getting people involved to work details needed to make the needed changes.
• Bylaws review / update recommendations – KS discussed updates during Secretary report. DR is also reviewing the Bylaws from a legal viewpoint.
• AHRMA Handbook review / restructuring – KS talked about his progress on consolidating the Off-road info into one location in the Handbook. Dirt Track and Road Race need to consolidate their sections also with the goal being a Handbook that doesn’t require a member to search through multiple sections.
• Review member code of conduct, assign team to update for 2023 – still in process.
• Review staff and volunteer ambassadors’ conduct guidelines, assign team to finalize and implement for 2023 – DR to continue working this.
• Membership Pricing – AN discussed a plan for a tiered membership pricing approach with lower membership dues options based on if you want the hard copy magazine, hardcopy Handbook, etc. A motion to accept Albert’s tiered approach was done by DR, 2nd by KS, and unanimously approved by the trustees attending the meeting. The approved changes to Albert’s proposed approach were to keep the $95 Full Membership package price as Tier1, add a Tier 2 with no printed handbook for $85, add a Tier 3 with no printed handbook or magazine for $75, and adjust the Associate Membership to $50 with only a printed member card. All are annual prices and AHRMA will continue to promote the digital versions of the magazine and handbook for all levels. Details to be worked out for a rollout including implementation plan which will be communicated once finalized.
  • Competition License RR –  needs further discussion and a proposal to be developed and approved.
  • Lifetime Membership Pricing – needs further discussion and a proposal to be developed and approved.

• Youth Classes – discussion about this concept and that Dirt Track may be a good test case.  Mixing of youth and adult AHRMA classes in the same race is not allowed per our insurance. Long-term liability to AHRMA is the critical factor.  Board agreed that this is not a change that can be done at a Board Meeting and requires a Rule Change Proposal.
• RR Awards (National/Regional/Weekend) – Race Director input required – Not discussed at this time.
• In person vs. video meetings – Not discussed at this time.
• Roebling event outcome – Best opening race – positive income, good membership experience, and well attended.  New procedures resulted in cost savings over the 2022 event.
• Succession Planning – Not discussed at this time.
• Policies and Procedures Handbook, status – KS summarized his progress.  Initial drafts completed and reviewed by the editorial review committee.
• Executive Director performance review was discussed.  KS motioned and DR seconded to adopt a policy of conducting a performance review of the ED every year at the last meeting.  Vote was unanimous in favor.

Carl Anderson adjourned the meeting at approximately 5:35 p.m upon having a motion, a 2nd and unanimous approval.