The meeting is scheduled to begin at 8:00am and end no later than 5:00pm. The meeting will be conducted in open session. There will be closed sessions for the discussion of contracts, legal and/or personnel issues only during the lunch hour and at the end of the meeting.  There will be an open member comment session 9:00-10:00am. During this time, any member in attendance may direct questions or comments directly to the AHRMA staff and Trustees.

ROLL CALL:

Trustees
Staff
Guests

Call Meeting to Order (Chair)

Designate a Quorum
Adopt Agenda (Motion required for approval)

Chairman Opening Remarks

Reading and Approval of prior minutes (Motion required for approval)

MEMBER COMMENT PERIOD (one hour)

GENERAL REPORTS (written reports submitted for inclusion in the minutes)

Executive Director Report
Treasurer Financial Report
Secretary Report
Membership Report
Dirt Track Race Director Report
Off-Road Race Director Report
Road Race Director Report

DISCUSSION ITEMS

OLD BUSINESS

(Items brought up for discussion by the trustees at prior meeting)

NEW BUSINESS

• BYLAWS UPDATES:
  • Conflicting notice periods – 48 hours vs. 7 days
  • Corporate address change / update
  • Update amount that ED and Chairman can co-sign the value for (currently $50k). Need much higher limits as the BIG tracks have contracts between $100k-$150k.
    • Must have approval at Laguna Seca as we will need to pay the bill that day.
• Rules & Eligibility Follow Up
• Special BoT Meeting (7/6/23)
• Follow Up Marketing / Branding Team & Effort: Accountability, actions, promotion, etc.
  • Social Media
• Appeals Process Language – E.D.
• Response Team Discussion
• AHRMA Policies & Procedures (Cindy)
• Restructuring of AHRMA Handbook – Off-road sections
• Membership pricing – RR Competition License, Lifetime Membership, new tiered fee structure starting in 2024
• Allocating income and expenses in our financial reports
• Proposal to separate Off-Road, Dirt Track and Roadrace into independent operating divisions within AHRMA.
• AAR support from Trustees
• Marketing For Events
• Expense Oversight
• Continuation of July 6 expense cost cutting discussion
• Insurance Update
• Executive Director Vote of Confidence
• Loan Validation and execution
• Online vs. In Person Board Meetings and frequency of such
• Dirt Track Youth
• Tim Joyce Probation Recission Vote